For civil, structural, MEP and surveying firms of 5 to 50
LicenseBook is a license tracking app for small engineering and land surveying firms that keeps every PE and PLS license, renewal date and PDH hour in one roster, checked against each state's rules.
30 days free, no card. Import your renewal spreadsheet on day one.
Who is licensed where
Four people, five states, one look.
| Person | TX | OK | LA | NM | AR |
|---|---|---|---|---|---|
| D. Alvarez, PE | |||||
| R. Chen, PE | |||||
| M. Okafor, PLS | |||||
| J. Brandt, EIT |
CurrentRenews within 90 daysLapsed
The renewal spreadsheet
What LicenseBook keeps
Dana Alvarez
TX PE
#118204 · expires Dec 31
Course certificates on file: 3
Each engineer's and surveyor's PE, PLS, SE, EIT and LSIT licenses by state, with number, expiration date, fee and status. Lapsed and due-in-90-days licenses rise to the top of the dashboard.
Enter each board's hours per cycle, ethics minimum and carryover once. Log a course once, tick every state it counts toward, and each license shows hours earned and hours left this cycle.
Every license gets four steps when it's added: PDH checked 90 days out, fee paid at 45, renewal filed at 30, board confirmation by the expiration date. Move the expiration date when it renews and a fresh checklist starts.
Engineers and surveyors log their own courses from their phone and attach the certificate PDF or photo, so the office stops chasing email. (Team and Firm plans; on Starter the principal logs them.)
Filter the roster by state, license type and current-only, then export it as CSV for the qualifications section of a bid.
Import the roster you already keep, one row per license, and export it back any time. Nothing is locked in.
Log a course once
D. Alvarez takes an 8-hour stormwater design course and ticks Texas, Oklahoma and Louisiana. Each of her licenses adds the hours within its own renewal cycle and shows what's left, ethics included. She attaches the certificate from her phone; the office sees it the same minute.
1 h ethics met
8 h left
12 h left, 1 h ethics
How a renewal runs
Add your engineers and surveyors with their licenses by state, enter each state's PDH rule, and every license gets this checklist on the renewal calendar.
90 days
The license card shows hours earned against the state's rule. Anyone short gets flagged on the dashboard.
45 days
Log the renewal fee with the license so the firm knows what renewals cost this year.
30 days
Ticking it marks the license as filed, so nobody files it twice.
Expiration
Confirmation sets it back to active. Enter the new expiration date and the next cycle's checklist appears.
Pricing
Every plan starts with 30 days free. Pay yearly and get two months free.
| Plan | Starter$29 / monthor $290 a yearA small firm where the principal keeps the records. | Team$59 / monthor $590 a yearEngineers and surveyors log their own PDH. | Firm$99 / monthor $990 a yearAn office manager runs renewals for everyone. |
|---|---|---|---|
| People on the roster | Up to 10 | Up to 30 | Up to 75 |
| Licenses, state rules, renewal checklists | ✓ | ✓ | ✓ |
| Engineers and surveyors log their own PDH | – | ✓ | ✓ |
| Certificates uploaded by staff | Principal uploads | ✓ | ✓ |
| Office manager login | – | – | ✓ |
| Try Starter | Try Team | Try Firm |
Questions
Put each license on its own row with its state, number and expiration date, and track each state's PDH rule separately. LicenseBook does that per person: one card per license, a renewal checklist for each, and a dashboard of everything expiring in the next 90 days across the firm.
They differ by board. Texas, for example, asks for 15 PDH a year including one hour of ethics, and New York asks for 36 hours every three years. LicenseBook doesn't guess: you enter each state's hours, ethics minimum and cycle length from the board's website, and it counts courses against that rule. Check the board before each renewal, since rules change.
Yes. Save the spreadsheet as CSV with one row per license (name, email, license type, state, number, expiration date) and import it on the roster page. Courses are then logged in the app, and the roster exports back to CSV whenever you want it.
Yes. PLS and LSIT licenses work the same way as PE, SE and EIT: a rule per state, a checklist per license, and courses that count toward the states you tick.
The NCEES tracker lives in each engineer's own account. The office can't see across the firm, and surveyors' boards may not use it. LicenseBook is the firm's view: every person, every state, every renewal date, in one place the principal and office manager both see.
On the Team and Firm plans, staff sign in to log their own courses and upload certificates. They see only their own licenses, hours left per state and renewal dates, never anyone else's.
Nothing is deleted. Choose Starter, Team or Firm when you're ready; until then your roster stays readable and exportable, but adding and changing records waits for a plan. No card is needed to start.
Bring your licensing spreadsheet. In an hour the whole firm is on one roster.
Start tracking licensesUpdated October 9, 2026